Webinar registrants,ready for Zoom.
Collect registrants in the email, first name and last name columns Zoom's Import from CSV takes, with typos in emails and repeated registrants flagged before you upload.
Zoom Webinar Registrants
Try the template with up to 3 rows
What You'll Collect
Where Zoom sends each registrant's confirmation and join link. Checked for typos, and flagged if it's on the list twice.
First name
StringShown in the webinar's registrant list and reports.
Last name
StringLeave blank only if your registration form doesn't require it.
Need more than three rows?
Collect your whole registrant list.
The free template is limited to three rows so you can try the workflow. Create your own form to gather registrants from partners, sales reps or a past event's sign-up sheet.
Create your own formZoom's three columns
Email, first name and last name, in the order Zoom reads them.
Checked as they type
Typos in emails and stray spaces are flagged or cleaned before they reach Zoom.
No double registrations
The same email twice is flagged, so each person gets one confirmation.
Up to 1,000 rows
Room for a full webinar's registrations, or several partners' lists combined.
How it works
From a sign-up sheet to Zoom in three steps.
01
Collect
Import an existing list, or send the form to whoever is gathering registrations.
02
Complete
One registrant per row. Bad emails and repeated registrants are highlighted.
03
Download and import
Download the CSV, delete its first line (the column headers), then click Import from CSV under Manage Attendees on your webinar.
Why use a form?
A registrant list that Zoom takes the first time.
Zoom's import reads the columns by position: column A is the email, B the first name and C the last name, and its own sample file has no header row. A list with the columns in another order, an extra column or a typo in an email doesn't import the way you expect, and a mistyped address means that person never gets their join link.
A form keeps the three columns in Zoom's order and checks every email as it's entered.
Columns by position
Email first, then first name, then last name, the order Zoom reads them in.
Mistyped emails
Flagged as they're entered, so nobody misses their join link.
The header row
Zoom's sample has none: delete the first line of the download before uploading.
Zoom webinar registrant template
How Zoom imports webinar registrants
Zoom Webinars can import registrants from a CSV file and approve them automatically. Open the webinar in the Zoom web portal, scroll to Manage Attendees and click Import from CSV, then upload the file. When it finishes, the View Registrants window lists everyone imported as approved, and Zoom emails each of them a confirmation with their join link.
The file has three columns in this order: email, first name and last name. Zoom's own sample file has no header row, so after downloading from this template, open the CSV and delete its first line before uploading. The file can be up to 2MB, which is tens of thousands of registrants.
Importing needs a Pro, Business, Education or Enterprise account with the Zoom Webinars add-on, and works only for single-occurrence webinars: recurring webinars and webinars charging a registration fee through PayPal don't offer Import from CSV. Account owners and admins can import for other users from User Management, on the webinar's Invitations tab.
If your registration form has other required questions, such as a company name or job title, imported registrants are sent to the registration page to answer them before they can join. To avoid that, make those questions optional before importing, or keep the registration form to the details you're importing.
How-To Guides
Related Templates
Keeping a fuller registrant record for follow-up? Use the webinar registrant list template, read event attendee import errors for Zoom and check-in tools, or see Import Builder for events.
Need a CSV form of your own?
Create a custom Import Builder form with your own fields, validation and row limits.
Get started