Event guest lists,ready for check-in.
Collect guests, ticket types and lists for your event's check-in, with emails checked, duplicates flagged and country codes the way check-in tools read them.
Event Guest List
Try the template with up to 3 rows
What You'll Collect
Name
StringFirst and last name of the person on the booking.
Email & phone
EmailChecked as they're entered. Each email can appear once, as each belongs to one guest.
Ticket type & quantity
StringTicket type by name, such as VIP, and how many tickets the row creates.
List
StringA group such as Sponsor or Press. Blank goes to the event's default list.
Guests & tags
StringNames of the people in the party, and tags, each separated by commas.
Address
Country codeCity, state and zip code, and a 2-letter country code such as US.
Need more than three rows?
Collect your whole guest list.
The free template is limited to three rows so you can try the workflow. Create your own form to gather guest lists from planners, sponsors, venues or a registration tool's export.
Create your own formCheck-in ready
Column names Guest Manager pre-maps, and that other check-in tools map in a click.
Checked as they type
Bad emails, repeated guests, odd quantities and country names are flagged.
Your own questions
Add dietary needs, sessions or a table number to your own form.
Up to 1,000 rows
Room for a gala, a conference or a festival's VIP list.
How it works
From a sign-up sheet to Zoom in three steps.
01
Collect
Import a planner's spreadsheet, or send the form to sponsors and partners with guests to add.
02
Complete
One booking per row, with the rest of the party in Guests. Problems are highlighted.
03
Download and import
Download the CSV and import it into your event: in Guest Manager, the event's Imports section.
Why use a form?
Guest lists break at the door, not at import.
A guest list from five sponsors arrives with ticket types spelled five ways, the same person twice and countries written out in full. A check-in tool takes all of it, so the problems show up as duplicate tickets, extra ticket types and guests nobody can find at the door.
A form keeps every list in the same columns and flags the mistakes before you import.
Ticket types spelled differently
VIP and V.I.P. become two ticket types: help text asks for the same spelling every time.
The same guest twice
A repeated email is flagged, as each guest's email can appear once.
Country names instead of codes
Country takes a 2-letter code such as US: a name like United States is flagged with the code to use.
Event guest list template
How check-in tools import a guest list
Most event check-in and ticketing tools import attendees from a CSV: you upload the file, match its columns to the tool's fields and it creates a ticket for each row. This template uses the column names Guest Manager pre-maps, such as First Name, Email, Ticket Type, Quantity and List. Other tools that match columns on upload, such as Zuddl, take the same file with a click per column.
In Guest Manager, open the event, go to its Imports section and start a new ticket import. If every header is recognised, the import starts straight away; otherwise the Map your data screen lets you match or skip each column. Files must be CSV saved as UTF-8 rather than Excel, and imports over 100 rows need an approved account.
Ticket Type and List are matched by name, and a name that doesn't match creates a new one, so a typo makes an extra ticket type. Quantity sets how many tickets the row creates, Guests holds the names of the rest of the party, and Tags are separated by commas. Country and State take two-letter codes such as US and NY.
Each contact's email must be unique, because it belongs to one person. To email tickets on import, add a Send Email column set to Yes on the rows that should get one (it's left out of this template, so nobody is emailed by accident), and check your account is approved to send.
How-To Guides
Related Templates
Running a webinar instead? Use the Zoom webinar registrants template, read event attendee import errors for every rule and its fix, or see Import Builder for events.
Need a CSV form of your own?
Create a custom Import Builder form with your own fields, validation and row limits.
Get started